Cost control

Cost control

Expense Control Challenges

  • Ensuring compliance with internal policies
  • Significant paper-based document flow
  • Lost reports, untimely or incomplete report submissions
  • Divergent requirements and control methods across departments
  • Need for proper delegation of reporting tasks to assistants and deputies
  • Human error
  • Difficulties in expense analysis and integration with the accounting system
Reporting challenges

Solutions

Corporate portal with customizable electronic forms

  • 24/7 availability
  • Clear access rules and a role-based management model
  • Interface adapted for mobile devices and smartphones
  • Report forms based on legal requirements

Automated integration with accounting systems

  • ERP systems (direct integration)
  • Accounting systems from various vendors (Microsoft, Oracle, SAP, etc.)
  • Data exchange (direct or AI-agent based)

Automated approval workflow

  • Role-based segregation of duties
  • Automated notification system (email)
  • Substitution matrix (“on behalf of” reporting)
  • Complex conditional routing rules (category, amount, cost center)

Print‑ready forms

  • Special print-optimized views available
  • Employees don’t need to figure out which documents to prepare
  • After entering data, all forms are printed with one click
  • Certain parts of forms can be hidden depending on the user’s role
Print forms

Expense approval process

  • Action lists can be synchronized with Microsoft Outlook
  • Automated notifications
  • Periodic action reminder digests
  • Report information presented in an approval form
  • Approval possible from mobile devices
  • Approval function can be delegated

Report lifecycle — an automated chain

Report creation

online form

Report / procurement approval

role‑based model

Document printing

auto‑generation

Exchange with accounting software

ERP systems, Oracle

Verification / payment

accounting department
→ → →

Analytics

  • Full-featured analytics in Excel
  • Group by any parameter: employee, report type, expense category
  • “Top N” analysis (e.g., Top 10 by travel expenses)
  • Anomaly monitoring (excessive spending, long trips, approval delays)
  • Automatic report refresh (no manual reruns required)
  • Simultaneous access for any number of employees
Expense analytics

Ready to eliminate chaos in expense management?

Implement an automated reporting system, save time, and reduce human error. P2P SOFT — your reliable technology partner.

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